Course Management (Schedule of Classes Maintenance)

Greetings Department Schedulers!

The following information should be reviewed and used during the time period that schedulers review and manage their course offerings.

Previous like-term sections are "rolled over" as a starting point for updating with new semester information on the Maintain Schedule of Classes screen. To add a section not previously offered, go to the Schedule New Course screen. Delete any sections that rolled forward from the previous like-term which you do not intend to offer. You may begin modifying, deleting, and adding to your department's schedules in the system on the date indicated in the Call for Classes email the Office of the Registrar sends. Be sure to make any appropriate changes reflecting the Academic Catalog information (i.e. new course numbers, titles, etc.).

Please complete the setup by the date listed in the Call for Classes.

At that time, Office of the Registrar staff will begin reviewing schedules and will be responsible for maintaining the schedule from that point on. Departments will retain access to update enrollment limits, wait list capacities, and textbook information. An opportunity for departments to proof final schedules prior to release to the public will occur as in the past. Once the Schedule of Classes is finalized, submission of a Schedule Change Request will be required to make changes to the schedule of classes. Please be sure to use the correct term (i.e., Spring 2021 = 2203).

New departmental schedulers, or existing schedulers who would like a refresher on setting up their schedules, the following are some resources available for your reference:

Advising Holds (Service Indicators)

For departments that require students to see their advisor prior to registration, advising holds (service indicators) will be set up. Departments have flexibility in placing service indicators based on major type (prospective or declared) or by classification. Please notify the Office of the Registrar as soon as possible if there are any changes to your department policy in regards to advisor holds.

Advisors will remove the advising hold service indicators for their advisees on the Manage Service Indicator screen.

Capacities

The Enrollment Capacity (optimum) can be used to control enrollment in course sections. The Requested Room Capacity (maximum) represents the maximum number of students allowed into the course and serves as a reference when updating the Enrollment Capacity (optimum). Both of these items are initially set up in the Enrollment Cntrl tab of the schedule of classes set up pages by departments. After the deadline for submitting schedules, the Enrollment Capacity may continue to be managed by academic departments using the Class Enrollment Limits tab of the Update Sections of a Class Page.

Note: The Enrollment Capacity cannot exceed the Requested Room Capacity.

Classroom Assignments

Space problems can occur when departments add students to the original limits and consequently outgrow the room they are assigned. This creates problems in trying to find larger classrooms once the semester has started. Therefore, we request that department heads notify the Office of the Registrar if they find it necessary to override the limits that were originally placed on classes. The room capacity is viewable on the Meetings Tab under the Capacity heading. Do not let the actual number of students exceed the room capacity.

The system allows you to request a specific room or room features, but please keep in mind that final room assignments will be determined by the Office of the Registrar. If you desire to add a class or move a class, it will be necessary to check with the Office of the Registrar to obtain a classroom. The Office of the Registrar will not be obligated to consult a department to secure permission to use a classroom. If a shift in classes becomes necessary and involves more than one department, the Office of the Registrar will consult with the Department Heads involved. Once advance registration has started, any time changes or added classes must be cleared by the Office of the Registrar.

Adequate resources are not available to support all buildings for the entire twelve weeks of the summer term. In addition, extended time periods must be available for needed remodeling and maintenance projects, therefore, classrooms will be assigned by the Office of the Registrar to ensure as much efficiency as possible in regards to building usage. Departments should only indicate specific rooms on their schedule for summer courses in cases where the course is dependent upon that room. If a specific building is preferred, please indicate the building name only in the Class Notes (no room number).

Lecture Rooms

The following large lecture spaces should be scheduled through the following departments:

Building	Department	Phone	Rooms and Capacities
McCollum Science Hall (MSH)	Biology	3-2456	Room 1 & Room 37 Capacities of 70-75
McCollum Science Hall (MSH)	Biology	3-2456	Room 137 Capacity of 269 (Fixed Seating)
McCollum Science Hall (MSH)	Chemistry & Biochemistry	3-2437	Room 39 & Room 215 Capacities of 70-75

Building

Department

Phone

Rooms and Capacities

McCollum Science Hall (MSH)

Biology

3-2456

Room 1 & Room 37

Capacities of 70-75

McCollum Science Hall (MSH)

Biology

3-2456

Room 137

Capacity of 269 (Fixed Seating)

McCollum Science Hall (MSH)

Chemistry & Biochemistry

3-2437

Room 39 & Room 215

Capacities of 70-75

The following lecture rooms may be scheduled through the Office of the Registrar:

Room	Capacity
CBB 109	212
CEE 011	112
ITC 003	128
KAB 111	138
LAT 125	80
MSH 137	278
PHY 114	79
SAB 002	175
SEC 220	142
SRL 115	120

Common Course Numbers: Experimental, Studies, Seminars, and Topics Courses

New experimental courses will require set up by the Office of the Registrar in the SIS (catalog level) before they can be scheduled. The Experimental Course Form should be completed and it will routed through the appropriate channels. Once approved by all of the necessary individuals, it will be forwarded to Ava Shafer in the Office of the Registrar for set-up. A separate form must be completed each semester the course is offered on an experimental basis.

Course sections that require a new course title that have not been used in the past will also require set up by the Office of the Registrar at the catalog level before they can be scheduled. For courses such as Studies In, Seminars, and others with specific topics, a New Course Title Form has been created. Please use the New Course Title Form to submit requests for new course titles to Ava Shafer.

It is important that departments send information to the Office of the Registrar about these courses using the appropriate forms as soon as they are known. This will allow time for the creation of the courses by the Office of the Registrar at the catalog level so they can be added at the schedule level prior to the deadline for entry of schedules. The Office of the Registrar will notify departments as soon as the courses are set up at the catalog level and ready for entry at the schedule level.

Note: When setting up courses, make sure to have unique section numbers for each class. For example, ELEMECML 4186, for multiple topics - each topic must have its own unique section number (i.e. 01, 02, 03, etc.).

Contact Minutes and Load Factor

Contact minutes and load factor (percent of the load attributed to each instructor) need to be designated to support the tracking of faculty workload. Each credit hour of a lecture-based course equates to 50 contact minutes. As an example, a three unit lecture course taught by two instructors who share the load equally would show both instructors having 75 contact minutes and 50.0000 load factor. In classes that utilize graduate assistants as part of the instruction, departments need to include these individuals in the contact minutes and load factor as they would regular faculty. It is imperative to record faculty work load as accurately as possible.

Contact minutes should only be entered for the time the course will truly be "in contact" which would apply to in person or online, synchronous courses. If the course is asynchronous or arranged, the field should be left blank.

For more information on instruction types and minimum number of meeting minutes, please click here.

Course Attributes

Certain course attributes will default from catalog information while others need to be set up by academic departments. The following are the course attributes that need to be set up by departments in the system as sections are built for the schedule of classes (other course attributes will be defaulted from the catalog):

Course Attribute Type	Course Attribute Value(s)	When to Add This Course Attribute to a Course Section
Record Code (RCCD)	Residential Course (RE)	When a course section is a residential course held on campus.
	Extension Course (EX)	When a course section is offered through Extension.
	Guided Independent Study (GIS)	When a course section is offered through Guided Independent Study
Organized Course Indicator (ORG)	Organized Course (ORGANIZED)	When a course section meets on a regular basis; do not add this course attribute to sections without a meeting time where students work in an independent manner and/or meeting times are arranged.
Honors Course Indicator (HON)	Honors Course (HONORS)	When a course section is designated for Honors Students Only.
Writing Enhanced Indicator (WREN)	Writing Enhanced (WRITINGEN)	When a course section is designated as a Writing Enhanced section.
Supplemental Instruction (SI)	Supplemental Instruction (SUPPLINSTR)	When a course section is part of a non-remedial academic assistance program through the Academic Learning Center.

Course Component

A course component or course type is defined for every course at the catalog level. Some course components were set up based on common course numbers, and others were set up as a result of requested feedback from department heads. Course component values at the catalog level were defaulted to the appropriate value for courses having common course numbers. New course component values and their associated courses identified by department heads to date have also been defined and assigned to courses in the system. Remaining courses will have a default value for course component of Lecture/Discussion. Before a course can be scheduled with a desired course component value, the course component needs to be set up at the catalog level for the course.

Course Components due dictate the minimum minutes of instruction required for the course. The current values in the system for course components are:

Code	Description	Meeting Pattern Structure	Minimum Required Time	Definition
APL	Applied Lesson	Arranged	50 minutes per credit	An applied music course taught by one faculty member to one student.
CON	Continuous Registration	Arranged	n/a	A graduate course for students who have completed all of their program but not all of their graduation requirements, e.g. comprehensive exams, thesis, paper/project, recitals, etc. Graduate students in this situation must be continuously registered and assessed a fee each term until the degree is completed. Continuous enrollment insures that students can access their university email accounts and utilize the library and its services through graduation.
COP	Cooperative Education	Arranged	n/a	A course providing experiential learning in the student's field of study that matches future career goals. The experience provided is pre-professional in nature, engaging students in learning outside the classroom and developing skills relevant to their field. Traditionally, cooperative education experiences were longer term experiences for multiple semesters and internships were shorter experiences for a single semester, but that is not necessarily the case today and the chosen terminology varies among academic departments and employers.
ENS	Ensemble	Days/Times or Arranged	100 minutes per credit	A course representing a grouping of musicians from 2 to 30+ in number.
EXP	Experimental	Days/Times or Arranged	50 minutes per credit	A temporary course of a special or experimental nature. Experimental courses are not part of the established university curriculum and are not listed in the catalog. Approved experimental/temporary courses may be offered up to three times, after which the course must be dropped, or to be offered again, must be approved as a new course through the curricular process.
FLD	Field Study	Arranged	n/a	Field study, field research, or fieldwork is the collection of raw data outside a classroom setting. The approaches and methods used in field study vary across disciplines.
IND	Independent Study	Arranged	n/a	A provision for undergraduate students to do work in a special area not offered in formal courses. (Does not provide graduate credit.) Permission of the head of the department offering the work is required. Projects must be approved well before the beginning of the semester in which the work is to be done.
INT	Internship	Arranged or Arranged + Days/Times		A course providing experiential learning in the student's field of study that matches future career goals. The experience provided is pre-professional in nature, engaging students in learning outside the classroom and developing skills relevant to their field. Traditionally, internship experiences were shorter term experiences for a single semester and cooperative education experiences were longer term experiences for multiple semesters, but that is not necessarily the case today and the chosen terminology varies among academic departments and employers.
LAB	Laboratory	Days/Times or Arranged	100 minutes per credit of lab	A course focused on laboratory study involving exploration, observation, and/or demonstration rather than classroom-based lecture/discussion.
LEC	Lecture/Discussion	Days/Times or Arranged	50 minutes per credit	A course involving both lecture and discussion components.
LEN	Large Ensemble	Days/Times or Arranged	100 minutes per credit	A specialized ensemble course in which a minimum of one per semester is required for students in selected music majors.
LLB	Lecture/Lab	Days/Times or Arranged	100 minutes per credit of lab	A course involving both lecture/discussion and lab components.
LSM	Lecture/Simulation	Days/Times or Arranged	50 minutes per credit	A course involving both lecture/discussion and simulation components.
OPC	Open Credit	Arranged	n/a	An undergraduate credit course established for the granting of credit for special projects such as a paper, experiment, work of art, or portfolio assessment of prior learning. Open credit is assessed a fee separate from tuition.
PRA	Practicum	Arranged or Arranged + Days/Times		A course that involves working in an area of study using learned knowledge and skills. Practicum experiences are often designed for the preparation of teachers and clinicians and involve the supervised practical application of previously studied theory.
PRJ	Project	Arranged	n/a	A course focused on the completion of a project or projects.
RDG	Reading	Arranged	n/a	A course offered as needed in various disciplines involving independent readings from a selected list as approved in advance by the academic department head.
REC	Recital	Arranged	n/a	A music course involving a comprehensive public concert expressing final outcomes.
RSC	Research	Arranged	n/a	A course in which a student focuses on a specific area of research, utilizing a systematic investigation into and study of materials and/or sources in order to establish facts and reach new conclusions.
SDO	Studio	Days/Times or Arranged	100 minutes per credit	A course which promotes student learning through interactive engagement and cooperative learning, with less focus on the traditional lecture and a greater focus on collaborative activities and projects.
SEM	Seminar	Days/Times or Arranged	50 minutes per credit	A course involving advanced, in-depth exploration within a given discipline or topic area(s).
STR	Study Tour	Arranged	n/a	A directed program of study involving travel.
WKS	Workshop	Days/Times	30 hours per credit for activity workshops; 16 hours per credit of lecture workshop	A course offered for a special group as announced in advance.
* Refer to Course Credit Expectation Policy in the University Catalog*

Cross-Listed Courses and Combined Sections

Once the Office of the Registrar has created course combinations, all changes to Enrollment Limits (including wait lists) must be performed by the Office of the Registrar via the Schedule Change Request Form. The process used to combine course section sets courses to share limits and, as such, it is critical that enrollment limits are maintained centrally to ensure proper functioning during registration time.

More than one section of a course may be combined or cross-listed. This means the courses share enrollment limits and share an eLearning course, if applicable. Courses can only be combined if they meet one of the options below:

Are identified as “same as” courses in the Course Catalog and meet at the same time and place
Are combined undergrad/grad courses in the Course Catalog. These were previously referred to as 100g courses.
Contain the same title, instructor, time, AND have a Note in the Schedule of Classes prior to registration indicating they will be combined.

More detailed information can be found on the Combined Section webpage.

Combined Undergrad/Grad courses will be combined automatically. For all other combinations or those departments who wish to manage limits separately for undergraduate and graduate offerings should contact scheduling@uni.edu so that we do not combine the sections and recognize the two sections as an intentional conflict when scheduling classrooms.

Further Section Information:

Guided Independent Study courses (GIS) - Do not delete these sections. These courses must be included in the Schedule of Classes so that the enrollment process can be executed within the SIS.
Courses offered at CUE, Allen College, HCC, etc. We will coordinate and confirm these offerings with you, and your department will be asked to enter the information for these sections. The location will be OFF-CAMPUS.
eLearning courses that have traditionally been listed in the Schedule of Classes will continue with the same process similar to the CUE, Allen College, HCC, courses in that we will coordinate and confirm these offerings with you, and your department will be asked to enter the information for these sections. The delivery mode for these sections will be "Online Semester Based." Please attach note 0007 to alert students the course will be offered through eLearning.
Workshops, specialized courses offered off-campus, ICN, and eLearning courses offered to specific off-campus audiences will be entered by the Office of Continuing and Distance Education in cooperation with the Office of the Registrar.
(This is primarily for COE) On-campus sections of ICN courses (taught as part of load) that are connected with off-site delivery will be coordinated with the Office of Continuing and Distance Education, but will be entered by the academic department. The Office of Continuing and Distance Education will enter course information for the remote sections. Please don't hesitate to contact the Office of Continuing and Distance Education if you have any questions.

Half-Semester Courses

There remains a need for half-semester courses. Departments should continue to offer half-semester courses (80 and 90 section numbers) for the benefit of students needing to add hours at midterm.

Instruction Types

Please review the Definitions of the Types of Instructions.

Instructors

Primary Instructors

There should be one Primary Instructor for each course. The Primary Instructor is set up with an Instructor Role of 'Prim Instr' and is the only instructor with 'Approve' grading access. Approve access allows both grading and approving of the grades for the course. Grades will continue to be posted on students' records the date they are due from faculty through a batch process run by the Office of the Registrar. Only Primary Instructors will have access to eLearning.

Other Instructors

Additional instructors and graduate assistants may be designated as either a Secondary Instructor (select "Sec Instr" for the Instructor Role) or Teaching Assistant (select "TA" for the Instructor Role) on the Instructor for Meeting Pattern section of the Meetings tab. You have the option of granting "Grade" or no access (leave the Access field blank for no access) for all instructors other than the Primary Instructor. For more information, please click here.

As you add sections and select instructors for courses, you will find that rather than searching the entire University instructor list, your list will be narrowed to those instructors who teach out of your department/academic organization, as well as those who have taught the course in your area even if they are not in your department. New instructors can be added to your department's academic organization by completing the Instructor/Advisor Set-Up Request Form. Please contact us with any information you have about instructors who are no longer active so that we may perform some cleanup work on your available instructor list. Note: There is no change in process for adding instructors who are completely new to UNI.

The instructor, print box, and grading access fields must be populated on all meeting patterns. The contact minutes/workload should only be populated on the first meeting pattern associated with a particular instructor. If a course with multiple meeting patterns is taught by the same instructor, the instructor must be listed on all patterns in order to view all meeting patterns on their Faculty Center Weekly Schedule.

Interdisciplinary Courses

Interdisciplinary courses include those utilizing the subject areas HUM, SOC SCI, CAP, and UNIV. Departments should only edit the sections belonging to their academic organization. For example, the History Department should only edit HUM sections they are offering and leave the sections offered by other academic organizations (such as Philosophy and World Religions) alone. To see the Academic Organization offering the section of a course, go to the "Basic Data" tab in Maintain Schedule of Classes.

Job Aids

Additional Job Aids can be found on the Student Information System website.

Lab Fees

Only courses that have an approved lab fee amount should have this information listed within the schedule of classes. The Office of the Registrar will remove any lab fees that have not gone through the approval process.

Meeting Times (Summer)

Regular Fall and Spring term courses should follow the class meeting times set forth in Standard Class Meeting Times guidelines. Summer courses, however, meet at the following times:

7:30am - 8:30am
8:40am - 9:40am
9:50am - 10:50am
11:00am - 12:00pm
12:10pm - 1:10pm
1:20pm - 2:20pm

After 2:20pm, hours can be flexible in terms of length and frequency of meetings provided the Minimum Minutes of Instruction have been met. The recommended number of meetings per week are as follows:

Number of Meetings Per Week
Credit Hours	12-Week Session	8-Week Session	6-Week Session	4-Week Session	Minimum Required Minutes
5	6	9	11		3750
4	5	7	9	13	3000
3	4	5	7	10	2250
2	3	4	5	7	1500
1	2	2	3	4	750

Classes meeting two consecutive hours per day should use the 7:30am - 9:40am, 9:50am - 12:00pm, and 1:20pm - 3:30pm time blocks. The late afternoon and evening time slots can be flexible.

To avoid conflicts for students who desire to take more than one course, every effort should be made by the department to avoid scheduling a course in multiple time periods. You are encouraged, instead, to explore non-traditional time offerings such as weekend or a series of weekend sessions and/or evening classes. Caution should be taken in scheduling low enrollment offerings during the summer. This is not an efficient use of resources particularly when budgets are tight. It is appropriate to offer such courses and workshops on a self-supporting basis through the Office of Continuing and Distance Education. Decisions regarding such offerings will be based on a rather solid indication of student interest.

Meeting Times (Winter Session)

Course Setup

Session: These courses should be set up using session "WTR" (winter)
Section: Use section 4X's to distinguish these sections as unique (40DJ, 41DJ, etc.)
Course Attribute: All winter sections must have a course attribute of WNTR4W (Winter 4-week: Dec 16 - Jan 14) added

Meeting Times

Courses during the winter session must start at the beginning of one of these times:

7:30am - 8:30am
8:40am - 9:40am
9:50am - 10:50am
11:00am - 12:00pm
12:10pm - 1:10pm
1:20pm - 2:20pm
2:30pm - 3:30pm
3:40pm - 4:40pm

After 4:40pm, hours can be flexible in terms of length and frequency of meetings provided the Minimum Minutes of Instruction have been met. The recommended number of meeting minutes per week are as follows:

Meeting Minutes per Week
Credit Hours	4-Week Session	Minimum Required Minutes
4	750	3000
3	563	2250
2	375	1500
1	188	750

Notes

There are two main note types in the Schedule of Classes - Global Notes and Class Notes.

Global Notes

Notes that pertain to an entire subject area such as wait list policies and procedures. In the past, this type of note has appeared at the beginning of the class section listing for a given subject or department. In the system, Global Notes don't have department/Academic Organization security tied to them and, for that reason, the Office of the Registrar must provide maintenance. Please contact Shannon Seehase with any required changes to these notes.

Class Notes

Notes specific to each class section entered by department schedulers during the maintenance period within the Notes tab of the Schedule of Classes set up pages. There are two Class Note types:

Preformatted Class Notes

Commonly used notes with static text set up in advance which are added to the class section by selecting the desired note from a list of available notes set up by a system administrator.

Free Format Text

Notes typed or copied in from another source that are specific to the section.

Important: Do not copy/paste prerequisite information from the catalog to the class notes. The catalog level prerequisites will appear automatically in the Class Search.

In addition to the specified Course Attribute and Preformatted Class Note, Honors courses must also have an entry made on the Meetings tab to include "Honors Course" in the Free Format Topic. The "Print Topic on Transcript" box should also be checked.

Online & Distance Education Sections

Self-Paced Online Courses (SPOC) (Previously Guided Independent Study (GIS)):

Do not delete these sections. These courses must be included in the Schedule of Classes so that the enrollment process can be executed within the SIS.

Courses offered at CUE, Allen College, HCC, etc.:

These will continue to be handled as they have in the past. We will coordinate and confirm these offerings with you, and your department will be asked to enter the information for these sections. The location will be OFF-CAMPUS.

eLearning/Blackboard:

Courses that fall into this category that have traditionally been listed in the Schedule of Classes will continue with the same process (similar to the CUE, Allen College, HCC, courses) in that we will coordinate and confirm these offerings with you, and your department will be asked to enter the information for these sections. The delivery mode for these sections will be "Online Semester Based." Please attach note 0007 to alert students the course will be offered through eLearning/Blackboard.

Workshops, Specialized Courses Offered Off-Campus, ICN, and eLearning/Blackboard:

If offered to specific off-campus audiences, these courses will be entered by the Office of Continuing and Distance Education in cooperation with the Office of the Registrar.

On-Campus Sections of ICN Courses (Taught as Part of Load):

Primarily for COE; When connected with off-site delivery, these courses will be coordinated with the Office of Continuing and Distance Education but will be entered by the academic department. The Office of Continuing and Distance Education will enter course information for the remote sections. Please contact the Office of Continuing and Distance Education if there are questions regarding this process.

Priority Coding

Once priority codes are entered, they will continue to be applied each term until the Office of the Registrar receives notification that the priority code is no longer valid. This is due to the extensive process of entering priority codes in the student information system. Priority registration codes should be included on the Notes tab of the appropriate section(s) to ensure students are aware of the priority prerequisite.

Requisites

All section level prerequisites such as Honors Only sections, Writing Enhanced sections, or other prerequisites specific to a certain section will roll forward from the previous like-term. In other words, if a course section was designated Honors last like-term the coding will be present on the course that has rolled forward for the present term. If you wish to change any section level prerequisites for the current term, you MUST notify the Office of the Registrar of the change so the course's prerequisites can be coded correctly.

Requisites can be used to ensure students have (1) completed or are enrolled in certain courses; (2) a certain major or minor; (3) been accepted into teacher education; (4) a specific minimum GPA; (5) a minimum classification; (6) a minimum grade in a specified course; and (7) a pre/co-requisite for a given course.

All section specific prerequisites (i.e. Honors Only, Freshmen Only, Priority registration codes, etc.) should be indicated in the system in the Class Notes tab for each section scheduled. You do not need to copy and paste course prerequisites listed in the catalog as they will appear in the Class Search automatically. The Office of the Registrar will use these notes to ensure the coding of the prerequisites is set up as indicated by the department. Prerequisites should follow the catalog, and all such identified prerequisites will be set up by the Office of the Registrar to be enforced by the system. Items that are not intended to be enforced as prerequisites should clearly indicate that students are advised to have met the conditions specified. This will signify that the statements are advisory rather than enforced prerequisites.

In addition to the specified Course Attribute and Preformatted Class Note, Honors courses must also have an entry made on the Meetings tab to include "Honors Course" in the Free Format Topic. The Print Topic on Transcript box should also be checked.

Sessions

The session field in the system designates the period of time in which a course will be meeting within a given term. In Spring and Fall terms, most courses utilize full-semester or half-semester sessions on the Basic Data Tab. There are several additional options during the summer months.

Section 80 numbers should be used for first half-semester courses and June 4-Week session courses.

Section 90 numbers should be used for second half-semester courses and July 4-Week courses.

Section 4xDJ numbers should be used for winter courses.

All other session should utilize a numerical pattern for section numbering beginning with 01.

Summer session dates can be found on our Academic Calendars page.

Standard Class Meeting Times

Standard Class Meeting Times (SCMT) guidelines will be enforced by the Office of the Registrar for all academic departments.

Textbooks and Course Materials

Course materials will be reported directly through Follett Discover instead of being entered into Campus Solutions. Please review the Follett Discover Adopt Course Scheduler User Guide prior to submitting your textbooks. Faculty can review the Follett Discover Adopt Faculty User Guide for information on how they can best utilize Follett Discover.

Course schedulers and faculty who prefer in-person training are invited to attend Follett Discover drop-in training sessions co-hosted by the Office of the Registrar and the UNI Bookstore Follett staff during the Fall 2024 semester.

Follett Discover: Drop-In Training Sessions (Sabin 102)
Tuesday, Sept 3rd	9-10:30 a.m.	Sabin 102
Monday, Sept 9th	2-3:30 p.m.	Sabin 102
Wednesday, Sept 11th	1-2:30 p.m.	Sabin 102
Friday, Sept 13th	9-10:30 a.m.	Sabin 102
Tuesday, Sept 17th	1:00-2:30 p.m.	Sabin 102
Tuesday, Sept 24th	1:00-2:30 p.m.	Sabin 102

All textbooks must be entered by the deadline each semester.

October 1: Textbook entry Deadline for the Spring semester
March 1: Textbook entry Deadline for the Summer/Fall semesters

Once course material information is published in the Schedule of Classes, students will be able to purchase course materials from their vendor of choice.

To support University compliance with Higher Education Opportunities Act Textbook Provision, it is important to note the following:

Course materials purchased somewhere other than from a typical textbook vendor (such as a course packet available from the department or at Copy Works) should also be added to the textbook information in the system, along with a note about where the items can be purchased and the cost.

Free Online Textbooks

NEW! UNI's campuswide textbook equity initiative supports faculty in selecting, customizing, and creating free/affordable texts as part of UNI's commitment to educational access, success, and equity. As part of the initiative, free online textbooks should now be reported via the regular textbook request process. This will ensure transparency so students can make informed course registration decisions and see free textbook information via UNI Bookstore listings, in addition to maintaining the university’s compliance with Board of Regents reporting requirements for Open Educational Resources (OER).

For more information about textbook equity or to request a customized list of free/affordable resources matching your course, see https://guides.lib.uni.edu/oer.

Department schedulers have expressed a concern about receiving course material information in a timely manner from Faculty. Any efforts to support this process by encouraging faculty to communicate course materials to the department as early as possible in the process and as soon as they are known will positively impact the availability of this information to students and the fulfillment of our obligation under the law. Please stress to faculty that late changes to course material information will require immediate contact with all enrolled students concerning the changes as some students purchase these items early.

Variable Credit Courses and Class Associations

Courses with a range of credit hours in the catalog in which the department wishes to offer sections for a fixed amount of credit hours will need to be identified and communicated to Shannon Seehase. Once the sections are scheduled by the department, the Office of the Registrar will be able to override the catalog unit values to accommodate the department offering by updating the Class Associations. When there is no difference in the units offered in the schedule as compared to the catalog, the units simply pull from the catalog and no extra steps need to be taken.

Variance Request Form

Please use the Request for Variance Form for all requests.

Any request for a variance in standard class meeting times must be made using the Request for Variance Form. This form will then be routed to the Department Head, Dean, and finally to the Office of the Provost and Executive Vice President for a final decision. Your form must clearly articulate why such a variance should be approved.

If the request is approved, the Office of the Provost and Executive Vice President will forward the form along with all of the approvals to the Office of the Registrar.

Waiting Lists

Waiting Lists vary by department. Different methods are outlined here: https://uni.edu/sis/sites/default/files/inline-uploads/Waiting%20Lists_0.pdf

Workshops

The Faculty Senate established the requirement that activity workshop be scheduled for 30 hours of contact time for each semester hour of credit (March 27, 1978). Indicate in the schedule whether a workshop is activity or lecture based. Lecture workshops require 16 classroom contact hours for every one hour of credit. Activity workshops require 30 classroom contact hours for every hour of credit.

Course Management (Schedule of Classes Maintenance)

Greetings Department Schedulers!

Lecture Rooms

Building

Department

Phone

Rooms and Capacities

Room

Capacity

Course Attribute Type

Course Attribute Value(s)

When to Add This Course Attribute to a Course Section

Further Section Information:

Number of Meetings Per Week

Course Setup

Meeting Times

Meeting Minutes per Week

Global Notes

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Important: Do not copy/paste prerequisite information from the catalog to the class notes. The catalog level prerequisites will appear automatically in the Class Search.

Courses offered at CUE, Allen College, HCC, etc.:

eLearning/Blackboard:

Workshops, Specialized Courses Offered Off-Campus, ICN, and eLearning/Blackboard:

On-Campus Sections of ICN Courses (Taught as Part of Load):

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