Final grades for the Fall 2019 semester must be entered and approved by 1:00 p.m. on Friday, December 27, 2019.
It is critical that grades be submitted by the deadline to avoid delays in the awarding of degrees to graduating students, and to support timely processing and notification to students regarding their academic standing and financial aid academic progress.
End of term processing, including the posting of grades to student records, will begin at 1:00 p.m. on Friday, December 27, and grades will be available to students when the posting process successfully completes.
Grade Change forms are available at the academic department offices and at the Office of the Registrar.
Entering Final Grades Instructions:
Electronic Grade Submission Information
Guidelines for Assigning Final Grades:
Reporting "I" (Incomplete) Grades
The granting of an "I" is restricted to students doing satisfactory work in the class who, because of extenuating circumstances, are unable to complete the work of the course.
"I" grades given at the end of the Fall semester must be completed prior to July 1, or they will change to an "F" grade. "I" grades given at the end of the Spring semester must be completed prior to December 1, or they will change to an "F" grade. "I" grades given at the end of the Summer session must be completed by February 1, or they will change to an "F" grade.
"I" grades given at the end of Fall semester must be completed prior to June 1, or they will change to an "F" grade. "I" grades given at the end of Spring semester or Summer session must be completed prior to January 1, or they will change to an "F" grade.
Reporting "RC" (Research Continued) Grades
A grade of "RC" (Research Continued) may be assigned for Research if the instructor feels the work has not reached the place where it can be evaluated.
Regulations of the faculty provide that instructors are not to be informed by the Office of the Registrar of those students enrolled in courses on a "Credit/No Credit" basis. Therefore, instructors should give the grade earned, and this will be translated mechanically into "Credit/No Credit."
Adding Students to Final Class Roster/Grade Roster
The Class Roster/Grade Roster contains the names of all students officially registered in the class according to the Office of the Registrar records. If there are any students who are not listed, but who have been attending your class, please use the Faculty Roster Notes area of the Class Roster/Grade Roster to add their name and student number to the list along with the appropriate grade. When the student completes the necessary paperwork to register for the course, our office will use the information to post the grade to the student's record.
Confidentiality of Educational Records
Educational records of students are considered confidential. Faculty cannot post grades in a manner which could identify the student to others (e.g., name, student number, or any other personally identifiable data) unless the prior written consent of the student has been secured.
To learn more information related to FERPA, please visit the FERPA webpage on our website.
Grade Entry Authorization
To maintain the integrity and security of the electronic grade entry system, only the individual listed as the Primary Instructor is authorized to approve final grades for a given course.